ConflictCheck helps property owners verify that vendors and property managers are operating with integrity. Every vendor signs a declaration under penalty of perjury — creating a defensible audit trail.
Property owners start by uploading monthly owner reports (PDFs). ConflictCheck automatically extracts every vendor name and payment amount from the check register — no manual data entry required.
Once the property owner approves the vendor list, ConflictCheck emails the property manager. The PM reviews the list, provides a contact name and email for each vendor, and can also mark entries as inactive if they aren't true vendors.
The property manager also signs their own declaration — confirming the vendor list is accurate and that they have not engaged in kickbacks or undisclosed compensation.
| Vendor | Contact | |
|---|---|---|
| Summit Plumbing Co. | Ray Molina | ray@summitplumbing.com |
| Greenfield Landscaping LLC | Carlos Vega | carlos@greenfieldllc.com |
| Metro Fire & Safety | — | — |
| Precision Electric Services | — | — |
| Apex Building Maintenance | — | — |
Once the property manager submits vendor contacts, ConflictCheck emails each active vendor a secure link to a declaration form. The vendor is asked two direct questions about kickbacks and undisclosed compensation — and must sign under penalty of perjury.
The declarations are designed to convey the gravity and seriousness of engaging in kickbacks, undisclosed commissions, or other forms of hidden compensation. Vendors who have nothing to hide simply check both boxes and sign. Vendors who leave a box unchecked are flagged for review.
Property owners and additional viewers can monitor the audit in real time from their dashboard. See which vendors have responded, which have conflicts, and which are still outstanding — all in one place.
Upload your owner reports, and ConflictCheck handles the rest — automated emails, vendor declarations, and a complete audit trail.